How to Create Shared Access Libraries in MS-Teams

A clear process to research challenges and create a prioritised plan.

Video Summary

If you find your teams in Office 365 are regularly sharing files across different MS-Teams, then you may wish to create a shared library with either full editorial or read-only permissions.

  1. Open the relevant SharePoint site in SharePoint,
  2. Click home and create a new library,
  3. Create a folder and click manage access,
  4. Grant access to relevant teams or people,
  5. Set permissions,
  6. To create a short cut to the library in the MS-Teams file tab, click to add cloud storage,
  7. Select the new library,
  8. Repeat steps 6 and 7 to create the shortcut link in other teams libraries.

Please note, if people are regularly collaborating across teams it might be worth reviewing how Teams in MS-Teams are structured.

The Teams environment should support how your people work. Optimal results are usually achieved with stable teams and channels. When structuring your Teams environment consider who you wish people to collaborate with most closely, the type of work the team undertakes, and other groups with which they may need to coordinate.

For further information consider this article:

Building a high performance environment with MS-Teams


Michael Broadley Profile
Michael Broadley

Let's Talk

Are you interested in simple solutions to easily optimise your use of UC&C technology?

Please email the address below and I'll be in touch.

More Posts 

Shaking Hands

3 Tips on How to Benefit From Diversity

August 3, 2021

Discussing changes to both culture and technology in tandem. Co-authored by Michael Broadley and Nadege Minois

Read More
Man having stress at work

Workplace Wellbeing

July 28, 2021

Workplace wellbeing is currently a hot topic, but rarely is this viewed through the lens of process management.

Read More
Frustrated employee

Turning Communication Frustrations into a Clear Implementation Plan

July 26, 2021

A clear process to research challenges and create a prioritised plan.

Read More
Featured Image

Building A High Performance Environment With Microsoft Teams

March 5, 2021

This article outlines a 3 phase implementation.

Read More
MS Teams Logo

Maximise Investment in MS‑Teams

March 5, 2021

Create hyper-productive & highly organised teams.

Read More
Integration Inclusion Image

Flexibility and Inclusion

March 5, 2021

Enable staff to remain organised while working where, when and how it’s best for them.

Read More
Power Bi Project Dashboard

Visibility and Insight

February 28, 2021

Build greater visibility and insight into your virtual office environment.

Read More
Visible Office Work

Making Work Visible

February 25, 2021

For information on task management tools and best practice implementation

Read More